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Job Title: Loc & Project Coordinator
The Marcom Loc & Project Coordinator will support the Marcom Operations Lead and the
Marcom Operations team in the following areas :
1) Marcom project coordination
- Support MPM(Marcom Project Manager) with language localization projects. (Headline, Keynote event, etc.)
- Support MPM in chasing the latest status of various Marcom projects and managing weekly/daily traffic.
- Track project progress and maintain up-to-date documentation, and status summaries.
- Closely communicate with internal functional teams and external stakeholders (producers, account managers, linguists, etc)
- Identify potential risks and assist in problem-solving to keep projects on track.
2) Internal event coordination
(These are mostly internal large-scale meetings and work sessions.)
- Work with Ops and Function leads on resource planning for workshops
- Communicate with operational vendors and any other associated support teams
- Manage all Workshop data entry and updates
- On-site support including seating plan, badge, and other security measures
- Facilitate equipment moving and set-up
- Operate meal catering, snacks, and other office supplies
- Secure all travel and hotel bookings and ensure compliance with the most updated travel policies, budget, and security requirements.
3) Budget planning and management support
- Initiate the required paperwork, and keep an updated tracker to track budget utilization against approved targets.
- Conduct timely budget analysis and reporting.
4) Day-to-day Operations
- Manage and support an extensive network of agency partners and freelancers
- Maintain an up-to-date database of all resources and information related to event planning.
Qualifications:
- Minimum 5 years of related working experience.
- Working with cross-functional teams in a multinational agency environment is preferred
- Communication in spoken and written English is a must
- Superior project and time management skills
- Demonstrated ability to learn quickly and multi-task
- Strong team player and proven effectiveness in managing various stakeholders
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